You may not want to face this thorny fact of life, but every day you’re judged by what you get done. If most things on your to-do list are checked off by the end of the day, you will sleep better at night.
If by the end of the day too many things still live on your to-do list, excuses just may not do the trick.
Not only will you feel stressed, but some day soon, you might walk in one morning to be met at your office door by your boss and a big guy from security with a box of personal effects from your desk.
If you’re self-employed, the equivalent is to watch your customers or clients, one by one, taking their business elsewhere. There’s just no substitute for working and living more productively.
Read on for three essential elements to help you be more productive. You probably haven’t seen these before.
What does productivity mean?
Personal productivity is crucial in many areas of our lives—not just at work but also at home.
There are many benefits to being more productive. Your stress level will be lower, you will have that wonderful inner and outer glow of self-fulfillment, and you will have more time to do what you want. Those Netflix shows aren’t going to watch themselves.
First let’s define what productivity looks like.
I define productivity in simple terms: It’s the ability to cross things off of your work and personal to-do lists.
This may seem simplistic, but it’s both visual and easy to measure. It’s extremely satisfying to cross off a to-do, even if you’re using a virtual list.
How to double your productivity
These three things alone have the potential to double your productivity.
1. Better to-do list management
Ask, “Can one big task be broken down into many smaller tasks?”
Be sure you don’t lump too many tasks into one big project. Break them down enough so you can understand more easily all the individual steps that get the job done. Breaking a large task into smaller bites may also help you to identify additional resources needed to complete the project.
Assign a target due date and time to all to-do items.
Prioritize to-do tasks. For instance, A = Must Do, B = Should Do, and C = Okay If Not Completed.
Next, rearrange and sort your list by As, Bs, and Cs. Focus on those A’s first.
As you cross an item off the list, take a moment to savor that satisfying feeling for a few moments then move on. Trust me: That “To-do is done” feeling is the real reward.
If you aren’t using paper or electronic to-do lists, then you either don’t have much to do, or you possess an uncanny memory/organizational super power.
2. Say “No” more
It really is okay to say “no” sometimes.
Make sure each item has earned the right to be on your ToDo list. Does it really belong there? Does it fit into your overall goals, objectives, and priorities? If not, just say “no.”
Now, you might worry that saying no to a task could somehow damage your credibility, but here’s a secret: No productive employee or self-employed person will be viewed negatively as long as they’re getting all their A priorities done as well as most of their B priorities. But do expect some grief for taking on too much and then not getting anything done. Saying “no” works.
3. Delegating & trusting
You really can’t do it all. If your to-do list consistently has too many A’s and B’s that go past deadline, or never get done at all, then you have three choices:
- Reclassify those tasks as C’s and assign them to a wasteland section.
- Remove the task from the list entirely. (Say “No”)
- Delegate the task to someone else.
The key to delegating is to be sure you trust the person to get the job done. If you move the task onto someone else’s to-do list but still worry about it, it will devolve into a persistent distraction.
Here’s a tidbit I heard from a very successful business executive: If you can’t trust the person to whom you delegated, then you need to fire that person.
I know that’s harsh, but the key to effective delegation is to surround yourself with people who get things done. If they can’t get things done, then why are they there?
How about a productivity bonus?
We’ve put together a set of productivity boosters and we are giving them to you. Totaled up, they come to $1,050 worth of services, education opportunities, plus a few fun items. (Yes, a little fun is okay when you polish off all those A’s and B’s.)
You can learn more about this Productivity Package HERE.
Yes, there’s a catch…
You need to do is sign up for a free trial of Shoutworks to help you engage and grow your audience through voice. Cancel any time—but we think you’ll like it!
Communication is the key to getting things done
As humans, we’ve been communicating by voice for over 200,000 years. Printed words and keyboards are a relatively recent development. While non-voice communications can be convenient and quick, sometimes, when we really need something done, voice is the way to go. Nothing catches the intent, meaning, and urgency better than the spoken word.
The first way to communicate with people is through your web page and content. This is probably the first and last thing people see when they discover and engage with you and your organization.
A few years back, websites were caught off guard when mobile device and tablet use exploded. Now, well over 50% of all web access is via mobile devices. Hopefully, your website has a mobile responsive design. If not, you’re cutting out over 50% of your possible visitors.
Now that smart voice device use is also growing exponentially, is it any surprise people gravitate to voice?
Always keep in mind that voice has been our go-to communication method for over 200,000 years. When they want something done now, most people use voice!
There are more than 200+ million Alexa devices and 4+ billion Alexa-ready devices in the world—and growing. If you aren’t there today, you may be missing a big chunk of potential contacts.
Of course, there is a one-click solution to voice-enable your web content. It’s fast, free, and AI-driven, making all the programming work automatic. With one click, you’ll hear your web content spoken via any Alexa device.
Shoutworks is a fully automated one-click Amazon Alexa voice skill creator. It voice-enables content from WordPress webpages so your users can hear your content wherever they are, whatever they’re doing.
Not only that, but all new users who sign up for a Shoutworks account will also receive our Productivity Premium Package with over $1,050 in free offers.
Why use voice to reach your people? Because Alexa devices and their hundreds of millions of owners are sitting in living rooms, cars, and kitchens all over the world, just waiting to hear your valuable content.
I guess I can check this item off my to-do list!